e|agenda.NET
Sarasota County Schools

THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Landings Administrative Complex
1980 Landings Blvd.
3:00 P. M.

February 17, 2009 Board Meeting

Call To Order (Chair - 3:00 p.m.)
Flag Salute (Grier Ferguson & Sarasota High Color Guard)
Special Presentations/Moments of Pride

1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE
Description
Governor's Proclamation for Career and Technical Education Month - Board Chair Caroline Zucker

Recommendation
N/A

Superintendent's Report

2. SUPERINTENDENT'S REPORT
Description
NeXt Generation Update - Hal Nelson

Recommendation
N/A

Hearing of Citizens

3. HEARING OF CITIZENS
Description
N/A

Recommendation
N/A

Approval of Corrections to Consent Agenda

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA
Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.

Approval of Consent Agenda

5. APPROVAL OF CONSENT AGENDA
Description
N/A

Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Consent Agenda

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES
Description
N/A

Recommendation
That the February 3, 2009, (Regular Board Meeting) and February 10, 2009, (Monthly Work Session) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT
Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: February 17, 2009 Regular B.pdf
Attachment: February 17, 2009 Addendum .pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS
Description
Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board. They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate February 17.pdf (Confidential Item)

GENERAL ITEMS

9. APPROVAL OF THE GREATER FLORIDA CONSORTIUM RESOLUTION
Description
See attachment

Recommendation
That the School Board of Sarasota County approve the Greater Florida Consortium Resolution.

Attachment: 2009 State Funding Resoluti.pdf

AGREEMENTS/CONTRACTS

10. APPROVAL OF AGREEMENT WITH PINNACLE HEALTH FACILITIES XXIII, L.P., DBA: TARPON POINT NURSING & REHABILITATION CENTER
Description
This agreement will allow for non-paid career technical work experience for Exceptional Student Education Students from Booker High School, Oak Park School, Riverview High School, and Sarasota High School, ages 16 years and older, in 9 through 12 grades, to learn the day to day business operations at Pinnacle Health Facilities XXIII, L.P., DBA: Tarpon Point Nursing & Rehabilitation Center.

Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and Pinnacle Health Facilities XXIII, L.P., DBA: Tarpon Point Nursing & Rehabilitation Center as presented.

Attachment: Tarpon Point 02172009.pdf

11. APPROVAL OF AGREEMENT WITH INSTRIDE THERAPY, INC.
Description
This agreement will allow for non-paid career technical work experience for Exceptional Student Education Students from Oak Park School, ages 15 to 17 years old, in 10 through 12 grades, to learn the day to day business operations at InStride Therapy, Inc.

Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and InStride Therapy, Inc., as presented.

Attachment: InStride Therapy 02-17-2009.pdf

EXPULSIONS

12. APPROVAL OF EXPULSION CASE NO. 09-039
Description
The student listed in Expulsion Case No. 09-039 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On September 19, 2008, the student listed in Expulsion Case No. 09-039 violated School Board Policy 5.34 (i)(d), Theft, and School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until May 31, 2009.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-039 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year.

Attachment: EXPULSION CASE NO. 09-039.pdf (Confidential Item)

MATERIALS MANAGEMENT

13. APPROVAL TO AWARD RFP #9108 FOR INVESTMENT BANKING SERVICES
Description
Proposals to provide 'Investment Banking Services' were received from twelve vendors on January 20, 2009. The proposals of Citigroup Global Markets, Inc., and RBC Capital Markets as senior managing underwriters and Raymond James & Associates, Inc., and Wachovia Securities as co-managing underwriters were the best proposals meeting the advertised specifications. This proposal is for a period of two years with the option to renew for two one-year periods. Fees charged for underwriting services are deducted from the proceeds of the debt issue.

Recommendation
That the proposals of Citigroup Global Markets, Inc., and RBC Capital Markets as senior managing underwriters and Raymond James & Associates, Inc., and Wachovia Securities as co-managing underwriters, to provide 'Investment Banking Services' be approved for award and purchase.

Attachment: InvBankSvc9108Rec.pdf

14. APPROVAL TO AWARD BID #9039 FOR AUTOMOTIVE/LIGHT TRUCK REPAIR PARTS
Description
Bids to provide 'Automotive/Light Truck Repair Parts' were received from five vendors on January 27, 2009. The bids of Fleetpride, Fleet Products, Genuine Parts Company - NAPA, Parts Depot, Inc./Bumper to Bumper, and Vehicle Maintenance Program, Inc., were the best low bids meeting the advertised specifications. Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a period of one year with the option to renew for two additional one-year periods. Funds for these purchases are contained in the operating budget allocated to the Transportation Services Department.

Recommendation
That the bids of Fleetpride, Fleet Products, Genuine Parts Company - NAPA, Parts Depot, Inc./Bumper to Bumper, and Vehicle Maintenance Program, Inc., to provide 'Automotive/Light Truck Repair Parts' in an amount not to exceed $50,000.00, be approved for award and purchase.

Attachment: AutoTruckParts9039Rec.pdf

CONSTRUCTION

15. APPROVAL OF BID FOR TOLEDO BLADE ELEMENTARY SCHOOL - RENOVATION PROJECT: HVAC EQUIPMENT
Description
There are three (3) acceptable manufacturers of chillers and air handlers approved for installation in this school district. All three (3) manufacturers were invited to bid. One (1) bid was opened on 2/3/2009. Tampa Bay Trane submitted a bid of $364,610.00. The direct purchase of this equipment will save $21,926.60 in sales tax and will facilitate early delivery of the equipment to meet the construction schedule. Funds for this project are available in the capital projects account.

Recommendation
That the bid submitted by Tampa Bay Trane for the Toledo Blade Elementary School - Renovation project: HVAC equipment, in the amount of $364,610.00, be approved as presented.

Attachment: BAIenc2-17-09ToledoBladeHVAC-EqptBid.pdf

16. RATIFICATION OF AMENDMENT #12 TO THE ARCHITECT'S AGREEMENT FOR THE DESIGN OF THE RIVERVIEW HIGH SCHOOL PROJECT
Description
This amendment shall provide for the cost of the architectural and consultant services for courtyard hardscape/landscape revisions and civil engineering modification for miscellaneous changes to the building courtyard, aluminum canopies, bus drop-off, service parking area, ticket booth area, additional exterior stair at the cafeteria and Cyesis playground. The amount of this amendment is $30,838.00. Funds for this amendment are available in the project budget account.

Recommendation
That Amendment #12 to the agreement dated 9/20/2005 with BMK Architects, Inc. for the design of the Riverview High School project be ratified as presented.

Attachment: BAIenc2-17-09RHS-ArchAmd12.pdf

17. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)
Description
The Construction Services Change Order(s) have been summarized on the enclosure for ease of review. These change order(s) total a reduction of $832,137.98 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc2-17-09CSD-CO.pdf

New Business

18. HEWLETT-PACKARD COMPANY PROPOSAL TO SARASOTA COUNTY SCHOOLS FOR DESKTOP AND NOTEBOOK COMPUTERS AND SERVICES
Description
Hewlett-Packard Company will provide Sarasota County Schools with a comprehensive product and services program to procure desktop and notebook computers utilizing the state of Colorado, Department of Human Services RFP #NC9100110OITS. This will provide ongoing asset management, deployment logistics, warranty and repair support, and service management.

This Agreement will provide the district with a turnkey leasing solution for computer replenishment that provides the best of products and services. Proposal is based on a 5-year lease for equipment utilization, management, warranty, repair and support with a minimum commitment to 3000 computers per year. Key benefits of this agreement are:

o       Baseline pricing below WSCA for all computer models and accessories

o       Five-year warranty and replacement cycle

o       Ownership never transfers to District

o       HP donates end of cycle computers to TeXcellence program

o       HP handles break/fix of computers thus allowing district staff to perform higher level technical services

o       HP handles full-life cycle support (imaging, deployment, cleaning and disposal)

o       Puts all schools on new equipment cycle as opposed to haphazard equipment distribution and allocation methods to date

o       Eases support burden by placing district entirely on a few platform variants of one computer brand, a brand with a large portion of our inventory today

o       Saves District more than a million dollars in capital costs during the next two years

Recommendation
That the proposal from Hewlett-Packard Company be approved for award and purchase.

Attachment: 2009-02 - HP Proposal to Sa.pdf

19. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 6.546, PERSONAL LEAVE
Description
Revisions have been made to this School Board Rule by Educational Management Consultant Services, Inc. (EMCS) and has been approved by the Human Resources Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 6.546, Personal Leave.

Attachment: Policy 6.546.pdf

20. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 6.542, FAMILY AND MEDICAL LEAVE
Description
Updates have been made to this School Board Rule by Educational Management Consultant Services, Inc. (EMCS), to comply with the provisions of the Family and Medical Leave Act which was revised by the National Defense Authorization Act of 2008 and has been approved by the Human Resources Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 6.542, Family and Medical Leave.

Attachment: Policy 6.542.pdf

21. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 6.36, COMPLAINTS AGAINST EMPLOYEES
Description
Revisions have been made to this School Board Rule by Educational Management Consultant Services, Inc. (EMCS), and has been approved by the Human Resources Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 6.36, Complaints Against Employees.

Attachment: Policy 6.36.pdf

22. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 6.30, VIOLATION OF LOCAL, STATE, AND/OR FEDERAL LAWS
Description
Revisions have been made to this School Board Rule by Educational Management Consultant Services, Inc. (EMCS) and has been approved by the Human Resources Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 6.30, Violation of Local, State, and/or Federal Laws.

Attachment: Policy 6.30--Rev.pdf

23. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 6.29, REPORT OF MISCONDUCT
Description
This is a new policy required by Ethics in Education Act and has been approved by the Human Resources Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 6.29, Report of Misconduct.

Attachment: Policy 6.29.pdf

24. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 6.27, PROFESSIONAL ETHICS
Description
This is a new policy required by Ethics in Education Act and has been approved by the Human Resources Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 6.27, Professional Ethics.

Attachment: Policy 6.27.pdf

25. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 6.17, APPOINTMENT OR EMPLOYMENT REQUIREMENTS
Description
Editorial and citation edits have been made to this School Board Rule by Educational Management Consultant Services, Inc. (EMCS) and has been approved by the Human Resources Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 6.17, Appointment or Employment Requirements.

Attachment: Policy 6.17.pdf

26. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 6.10, EMPLOYMENT OF PERSONNEL
Description
Editorial edits have been made to this School Board Rule by Educational Management Consultant Services, Inc. (EMCS) and has been approved by the Human Resources Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 6.10, Employment of Personnel.

Attachment: Policy 6.10.pdf

27. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 2.71, POLICY AGAINST DISCRIMINATION -- STUDENTS
Description
Editorial edits have been made to this School Board Rule by Educational Management Consultant Services, Inc. (EMCS) and has been approved by the Human Resources Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 2.71, Policy Against Discrimination -- Students.

Attachment: Policy 2.71.pdf

28. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 2.72, POLICY AGAINST DISCRIMINATION -- EMPLOYEES/APPLICANTS
Description
Editorial edits have been made to this School Board Rule by Educational Management Consultant Services, Inc. (EMCS) and has been approved by the Human Resources Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 2.72, Policy Against Discrimination -- Employees/Applicants.

Attachment: Policy 2.72.pdf

29. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 2.81, UNLAWFUL DISCRIMINATION PROHIBITED
Description
Editorial edits have been made to this School Board Rule by Educational Management Consultant Services, Inc. (EMCS) and has been approved by the Human Resources Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 2.81, Unlawful Discrimination Prohibited.

Attachment: Policy 2.81.pdf

30. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 4.111, PHYSICAL EDUCATION
Description
Revisions have been made to this School Board Rule by Educational Management Consultant Services, Inc. (EMCS) and the Curriculum and Instruction Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 4.111, Physical Education.

Attachment: Policy 4.111-revised-2-09.pdf

31. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 7.71, SELECTION POLICY FOR PROFESSIONAL CONSTRUCTION RELATED SERVICES
Description
Grammatical and editorial edits have been made to this School Board Rule by Educational Management Consultant Services, Inc. (EMCS) and approved by the Construction Services Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 7.71, Selection Policy for Professional Construction Related Services.

Attachment: Policy 7.71--revised--2-09.pdf

32. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 7.20, ACCOUNTING AND CONTROL PROCEDURES
Description
Editorial edits have been made to this School Board Rule by Educational Management Consultant Services, Inc. (EMCS) and approved by the Financial Services Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 7.20, Accounting and Control Procedures.

Attachment: Policy 7.20--Revised--2-09.pdf

33. APPROVAL TO ADVERTISE SCHOOL BOARD RULE 7.40, FUND-RAISING FOR SCHOOL PROJECTS AND ACTIVITIES
Description
Editorial edits have been made to this School Board Rule by Educational Management Consultant Services, Inc. (EMCS) and has been approved by the Financial Services Department.

Recommendation
That the School Board of Sarasota County authorize the advertisement of School Board Rule 7.40, Fund-Raising for School Projects and Activities.

Attachment: Policy 7.40--Revised--2-09.pdf

34. APPROVAL OF NEW JOB DESCRIPTION FOR RECORD TECHNICIAN/RECORD RETENTION
Description
The new job description for Record Technician/Record Retention is being presented for School Board approval.

Recommendation
That the School Board of Sarasota County approve the revised job description for Record Technician/Record Retention.

Attachment: Job 329 RecordsTech.Records.pdf

35. APPROVAL OF NEW JOB DESCRIPTION FOR MANAGER SCHOOL SUPPORT SERVICES
Description
The new job description for Manager School Support Services is being presented for School Board approval.

Recommendation
That the School Board of Sarasota County approve the revised job description for Manager School Support Services.

Attachment: Job 330 MgrSchoolSuppSvcs 7.pdf

36. APPROVAL OF REVISED JOB DESCRIPTION FOR SPECIALIST, SPECIAL REVENUE FUNDS
Description
The revised job description for Specialist, Special Revenue Funds is being presented for School Board approval.

Recommendation
That the School Board of Sarasota County approve the revised job description for Specialist, Special Revenue Funds.

Attachment: Job 326 - SpecRevFundSpec 2.pdf

37. APPROVAL OF NEW JOB DESCRIPTION FOR SPECIALIST, GENERAL FUNDS
Description
The new job description for Specialist, General Funds is being presented for School Board approval.

Recommendation
That the School Board of Sarasota County approve the new job description for Specialist, General Funds.

Attachment: Job 331 - SpecGenFund.pdf

38. APPROVAL OF REVISED JOB DESCRIPTION FOR SPECIALIST, CAPITAL PROJECTS AND DEBT SERVICE FUNDS
Description
The revised job description for Specialist, Capital Projects and Debt Service Funds is being presented for School Board approval.

Recommendation
That the School Board of Sarasota County approve the revised job description for Specialist, Capital Projects and Debt Service Funds.

Attachment: Job 159 - SpeclstCapProjD 2.pdf

39. APPROVAL OF CERTIFICATE RESOLUTION AND RELATED FINANCING DOCUMENTS
Description
On June 3, 2008, the Board approved the Certificate Resolution and related Financing Documents for the issuance of Certificates of Participation (COPs) in an amount not to exceed $96 million in connection with the design and construction of Elementary School I (North Port 5th Elementary) and Sarasota County Technical Institute Phases IA/II.

In that the District was unable to issue the COPs within the time anticipated, the prior resolution and leasing documents have been updated and the Board must approve the revised documents that include the Certificate Resolution and related Financing Documents attached as Exhibits to the Resolution (Ground Lease, Lease Schedule No. 2009, Series 2009 Supplemental Trust Agreement, Second Amendment to Assignment of Lease Agreement, Preliminary Offering Statement, and Certificate Purchase Contract).

The changes between the Financing Documents approved in June to those presented today include maximum true interest cost, final maturity date, and method of sale. Due to current market conditions, the true interest cost ceiling was increased from 5.5% to 6%. Although it is anticipated that rates will come in close to or below the original cap of 5.5%, the additional .5% allows the District flexibility should rates become volatile prior to the time of closing. Since there was a delay in issuing the COPs, the final maturity date was changed from July 1, 2023 to July 1, 2024; thereby, adhering to the agreed upon term of 15 years. The original intent was to issue the COPs via the competitive sale process. However, given today's turbulent market environment, the District has opted to borrow funds using the negotiated sale process to reduce issuance costs. Earlier the Board was presented, and voted on the investment banking firms selected to be on the District underwriting team through the RFP process.

Recommendation
That the School Board of Sarasota County approve the Certificate Resolution and related Financing Documents.

Attachment: Certificate Resolution 2.pdf
Attachment: Exhibit A Ground Lease Agre.pdf
Attachment: Exhibit B Lease Schedule.pdf
Attachment: Exhibit C Supplemental Trus.pdf
Attachment: Exhibit D Second Amendment .pdf
Attachment: Exhibit E POS.pdf
Attachment: Exhibit F Certificate Purch.pdf

40. SUSPENSION OF BOARD MEETING AND CONVENING OF THE FINANCING CORPORATION OF THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Description
The Financing Corporation of the School Board of Sarasota County is required to convene and vote on Financing Documents for the issuance of Certificates of Participation (COPs).

Recommendation
That the School Board meeting be temporarily suspended and Financing Corporation of the School Board of Sarasota County, Florida convenes.

41. APPROVAL OF CORPORATE RESOLUTION AND RELATED FINANCING DOCUMENTS
Description
On June 3, 2008, the Corporation approved the Corporate Resolution and related Financing Documents for the issuance of Certificates of Participation (COPs) in an amount not to exceed $96 million in connection with the design and construction of Elementary School I (North Port 5th Elementary) and Sarasota County Technical Institute Phases IA/II.

In that the District was unable to issue the COPs within the time anticipated, the prior resolution and leasing documents have been updated and the Board must approve the revised documents that include the Corporate Resolution and related Financing Documents attached as Exhibits to the Resolution (Lease Schedule No. 2009, Series 2009 Supplemental Trust Agreement, Ground Lease Second Amendment to Assignment of Lease Agreement, and Certificate Purchase Contract).

The changes between the Financing Documents approved in June to those presented today include maximum true interest cost, final maturity date, and method of sale. Due to current market conditions, the true interest cost ceiling was increased from 5.5% to 6%. Although it is anticipated that rates will come in close to or below the original cap of 5.5%, the additional .5% allows the District flexibility should rates become volatile prior to the time of closing. Since there was a delay in issuing the COPs, the final maturity date was changed from July 1, 2023 to July 1, 2024; thereby, adhering to the agreed upon term of 15 years. However, given today's turbulent market environment, the District has opted to borrow funds using the negotiated sale process to reduce issuance costs. Earlier the Board was presented and voted on the investment banking firms selected to be on the District underwriting team through the RFP process.

Recommendation
That the Financing Corporation approve the Corporate Resolution and related Financing Documents.

Attachment: Corporate Resolution.pdf
Attachment: Exhibit A Lease Schedule.pdf
Attachment: Exhibit B Supplemental Trus.pdf
Attachment: Exhibit C Ground Lease Agre.pdf
Attachment: Exhibit D Second Amendmen 2.pdf
Attachment: Exhibit E Certificate Purch.pdf

42. ADJOURNMENT OF THE FINANCING CORPORATION MEETING AND TO RECONVENE THE SCHOOL BOARD MEETING
Description
N/A

Recommendation
That the meeting of the Financing Corporation of the School Board of Sarasota County, Florida, be adjourned and the School Board meeting reconvene.

Announcements/Comments

43. ANNOUNCEMENTS/COMMENTS
Description
N/A

Recommendation
N/A

Adjournment

44. ADJOURNMENT
Description
N/A

Recommendation
N/A